Coordinator, Contracts

New York, NY
Full Time
Finance
Mid Level

THE ORGANIZATION

The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most directly affected by the justice system to build stronger, healthier, and more equitable neighborhoods. With a team of over 900 staff and an annual budget of $130 million, the Center carries out its mission through three core strategies:

  1. Operating Programs that pilot new ideas and address local challenges;
  2. Conducting original research to evaluate what works—and what doesn’t; and
  3. Providing expert assistance and policy guidance to reformers across the country and beyond.

Backed by decades of on-the-ground experience and nationally recognized expertise, we bring innovative, practical, and lasting solutions to justice systems nationwide.
Learn more about our work at www.innovatingjustice.org.

THE OPPORTUNITY

The Center is seeking an experienced Contracts Coordinator to join our Contracts Operations Team to support the administration and oversight of the Center’s end-to-end contracting process. Reporting to the Contracts Manager, the Contracts Coordinator will assist with managing the revenue contracting process to ensure the timely execution, ongoing review, and reporting of all the Center’s revenue generating grants and contracts. The Contracts Coordinator will also assist with managing the expense contracting process to ensure the timely review, approval, and execution of all the Center’s expense contracts.

Responsibilities include but are not limited to:
Project Management and Communication: 
  • Support the Contracts Manager with contracts management, ensuring strong communication, coordination, and timely execution of tasks across all departments involved for both revenue and expense contracts; 
  • Act as a point of contact for all contracts and grants related inquiries and facilitate effective communication between Program Operations and Administrative functions; and
  • Provide timely updates and reports on the progress, challenges, and outcomes of contracts and grants management projects to stakeholders.
Liaison and Collaboration:
  • Foster effective collaboration between Program Operations and Administrative functions, promoting a cohesive and efficient contracts and grants management process; 
  • Collaborate with departments such as Legal, Finance, Development, People, and Technology to ensure smooth coordination and alignment in contracts and grants-related activities; and
  • Contribute to the facilitation of cross-functional meetings and serve as a liaison to address and resolve issues that arise during the contracts and grants management processes.
Contracts Management Meetings: 
  • Assist with organizing and running monthly contracts management meetings for each "Project Portfolio" involving Grant Management, Program Operations, Development, Finance, Legal, and other relevant stakeholders;
  • Develop meeting agendas, collect and distribute pre-meeting materials, and document action steps and decisions made during meetings; and
  • Provide project management support to ensure the timely execution of action items for contracts and grants and address any challenges or issues that may arise.
Contract Submissions:
  • Review funder contracting guidelines, deadlines, and gather required documents and forms (e.g., insurance forms, work scopes, budgets, etc.);
  • Secure appropriate signatures from the Center's Executives and Board of Directors; 
  • Submit contract packages to appropriate agencies and/or other funder organizations and individuals via online platforms, mail, e-mail, or in person;
  • Work with funder contract managers to address any questions;
  • Update funder compliance forms and systems as needed; and
  • Additional tasks and projects as necessary. 
Qualifications:  Bachelor's degree and at least 3-5 years of experience in the field of finance, business management, or non-profit administration to apply. Candidates with lived experience are encouraged to apply. Candidates should be Notary Publics and have experience with non-profit organizations. Excellent written skills are a must. The candidate must be a skilled communicator and be able to work in multi-disciplinary setting, maintaining strong relationships with multiple agencies and organizations, both onsite and in the community. The candidate should have experience working with government grants and contracts, has high energy and curiosity about the Center’s work, and a talent for project management. The candidate should have strong interpersonal communication skills, exceptional organizational and time management skills, experience as a change maker, and an aptitude for technology.  

Position Type: Full-time.

Position Location: Midtown Manhattan, hybrid schedule working on site 2 days per week with potential travel within the five boroughs to other sites.

Compensation: The compensation range for this position is $62,300 - $77,200 and is commensurate with experience. 

Benefits: The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basic dental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

The Center for Justice Innovation is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the LGBTQ+ community, and individuals with prior contact with the criminal justice system. Our goal is to create a supportive and respectful environment where everyone, regardless of background or identity, feels valued and included.

At this time, the Center is unable to sponsor or take over sponsorship of an employment visa. All applicants must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Candidates are expected to provide accurate and truthful information throughout the hiring process. Any misrepresentation, falsification, or omission of material facts may result in disqualification from consideration, withdrawal of an offer, or termination of employment, regardless of when discovered.

In compliance with federal law, all hires must verify their identity and eligibility to work in the United States and complete the required employment verification form upon hire. Please refer to the job posting for relevant contact information. If contact details are not provided, we kindly ask that you refrain from inquiries via phone or email, as only shortlisted candidates will be contacted.

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